STANDARD OPERATING PROCEDURE Title: RAW/PACKAGING MATERIAL RECEIVING & QUARANTINE

1. Purpose

This procedure is established for receiving and storage of incoming Raw/Packaging materials.

2. Scope

This Procedure is applicable to Raw/Packaging material stores.

3. Responsibilities

1. Manager Stores
2. Assistant Manager (stores)

4. Procedure
1. All the incoming materials are received in store and Goods Acknowledgement Note is issued.
2. Material is placed in respective quarantine area designated for packaging and raw materials and quarantine slips are pasted.
3. Basic Information (item name, B # lot size, origin/supplier name) are noted on daily entry logbook for raw material/daily entry logbook for packing material.
4. If outer packing is damaged then it should be transferred to proper and safe packing.
5. Request for analysis (Packaging material/Raw material is raised by Manager Stores and is forwarded to QA department and material is Quarantined)
6. Sample is drawn by QA department & handed over to QC department for testing.
7. After QC approval the material is entered in respective stock (inward and outward) position logbook and is transferred to their respective places in approved areas.
8. Slips of approval are pasted on each container /carton.
9. If material is not approved by QC department a slip of not approved is pasted and material is transferred to the designated rejected areas.
10. For rejected raw materials goods Return note is prepared by the store manager and material is returned to the supplier after getting the approval from Director Operations. For rejected packaging components, a destruction note is prepared and the material is fired as per procedure for destruction in the presence of supplier.
Note: Store Manager checks reanalysis date of all the active raw materials on monthly basis from the stock (inward and outward) position log and will raise the request of analysis for retesting following the above procedure.

5. Precautions
1. Materials must be handled very carefully and should be placed at its proper place.
2. Each material must be labeled and well identified.

6. Quality Record(s)/Form(s)
The following quality records shall be generated and managed in accordance with the procedure for Control of Company Quality Records (4.12)

Required Record Form Reference No.
Goods Acknowledgement Note QF/148/01
Request for analysis (Packaging Materials) QF/112/01
Request for Analysis (RAW Materials) QF/064/01
Stock (inward & outward) position log QF/106/01
Daily entry log book for Raw materials QF/071/01
Daily entry log book for Packing materials QF/040/01
Goods return note QF/051/01
Destruction note QF/115/01